MILE RUN EAST MASTER ASSOCIATION
Quarterly Meeting-April 15, 2025-6:30 PM.
Via Zoom
1. CALL MEETING TO ORDER –
Wilson called the meeting to order at 6:35pm.
2. ROLL CALL - ESTABLISH QUORUM –
Quorum established, Board Members present, Wilson Bell, Charlie Balanis and Janet Phelps. Fran and Susan represented Watson Association Management and homeowner in attendance: Kevin Grundman.
3. READING AND APPROVAL OF MINUTES from 1-21-25 –
Charlie made a motion to approve the minutes, Wilson seconded, and all were in favor.
4. PROOF OF NOTICE OF MEETING SIGN OUT -
Signs were posted at the entrances on 4-11-25. The agenda was posted to the website on 4-12-25.
5. COMMITTEE REPORTS—
a. Landscape – Bids are being requested for trees to be removed in the conservation area.
b, Playground – Wilson and Charlie have engaged with Swing It Playsets and presented bids for playground sets. Charlie will contact the representative and request a formal bid which will be around $13k. Charlie provided the website and product name, however, there will be some slight changes to the set, to include a slide and remove the swinging bridge.
The name of the set is called Space Walk Here is the Website link - https://swingitplaysets.com/product/the-space-walk-swing-set/
It will not include the rubberized base, which is still in a repairable condition. Charlie, Wilson and Kevin will use the left-over material from a previous repair to make additional repairs.
Charlie made a motion to proceed forward with Swing It bids, Wilson seconded it and all were in favor.
Charlie made a motion to proceed with the Swing It bid for the Space Walk version with some amendments, Wilson seconded and all were in favor. Charlie will contact Swing It to request a revised estimate / contract. Once the final estimate / contract is received by Fran, it will be presented to Bill to sign the contract.
6. FINANCIALS/MANAGEMENT REPORTS UP THROUGH 3-31-25 –
Operating account balance is $41,847.49 and the reserve account balance is $155,125.44.
Collections – 29 owners owe less than $100, 7 owners owe $100 to $200, 4 owners owe $200 to $600. 30-day letters have been sent and if not paid will be sent to the association’s attorney for collection procedures.
Bank fees reflect a new order of deposit slips and checks. The bank statements will be forwarded to the Treasurer, Charlie, once received in the Watson office.
Fran will be making a deposit into the reserve account in June.
7. UNFINISHED BUSINESS –
a. Continued playground equipment discussion –
quotes attached: see committee reports above
b. Liability Claim – No updates; Fran has been checking in with the insurance company and Watson’s attorney, however, there has been no new information after we provided our proof of Liability Insurance. There has not been a claim filed, nor a subpoena. If a claim is filed our insurance carrier will provide an attorney. Wilson will follow-up with Bill and Fran on actions moving forward.
c. Legislative update – Fran is working to update the required documents on the website, expected to be completed within 2 weeks. Fran recommended that the board members look at the DBPR website for classes and certifications required of HOA board members. https://www2.myfloridalicense.com/condominiums-and-cooperatives/event-calendar/
8. COMPLETE BUSINESS –
a. Annual Corporate files reviewed
b. Taxes are complete – pending the PIN number to make payment of $163.00
c. Repaired the GFI and other lighting at the island and front entrances
d. Pressure washed to pool area and walkway to the clubhouse
e. Pressure washed the basketball court and play area
f. Reattached the tennis screen
Charlie asked to see the invoices for the repairs which totaled $3374.78, Janet motioned to have the receipts forwarded to the Board, Wilson seconded and all in favor. Fran forwarded the receipts on 4-16-25 to the Board.
9. NEW BUSINESS-
a. Evaluation and possible replacement of A/C system in the clubhouse, Management is in the process of getting 3 bids.
b. $163 income tax owed, waiting for the PIN from IRS
c. Signs for No Fishing ordered for the Vista Palms Pond
d. Insurance renewal is due 6-1-25
e. Bid for tree removal in conservation area
f. Lights at 2nd entrance not working, needing repair- in process
Charlie requested that the A/C bids and Tree removal bids are sent to the Board when received, he also will research alternative bids and any other cost saving measures available.
The No Fishing signs are a result of non-residents parking in the grass by Vista Palms Pond and abusing the area, with the proper signage they will be considered as trespassing and ticketed by GPD.
10. Owner Comments –
Kevin said he sent maintenance requests to Charlie, Fran asked them to be forwarded to her. All maintenance requests should be sent to the Watson office for efficiency.
The first request is regarding problems with the irrigation system. Another issue brought up was the drinking fountain in the pool area. Both issues have now been reported to Fran with documentation (photos and parts info). The pool deck will need painting after the pressure washing last month, Fran will send out request for bids.
11. ADJOURNMENT - NEXT MEETING –
7-15-25 at 6:30 pm in person at the clubhouse and via Zoom.
Wilson made a motion to adjourn, all were in favor. Meeting adjourned at 7:31 pm.
ACC: Homeowners shall obtain written approval from the ACC before construction of
any building, fence, wall, mailbox or other improvement or structure shall be commenced,
erected, placed, moved, or maintained upon the property, or before any addition to or
change or alterations to the exterior or the color thereof are made. The ACC shall
evaluate all such requests for harmony of external design, color, materials, and location
in relation to surrounding structures and environment and conformity with the design
concept of the community. Homeowners shall comply with all restrictive covenants and
keep their lots mowed and properly maintained and shall repair their dwelling unit and
other improvements, keeping the same in a condition comparable to the condition of such
residence and other improvements at the time of its initial construction, excepting only
normal wear and tear. The following requests are within the covenants and have been approved by the Board:
6114 NW 35th Exterior repairs
To obtain ACC approval for construction, improvements, additions, changes alterations, submit a completed Request for Exterior Change form to the management
company.
Respectfully submitted,
Janet Phelps Secretary