Mile Run East Master Homeowners Association

Board of Directors Meeting — Official Minutes

Location:  Live at Rosemont Clubhouse and via Zoom.

Meeting type:   Regular board meeting       

2. Attendance & Quorum

Quorum established:   Yes      

Others present (homeowners, management, guests):  Fran Pollard, Susan Reitnauer (via zoom), Christine Ethington, Georg Thomas, George Rafferty, Jr., Wilson Bell, Ron Peabody (via zoom), Joann Wilks. 

Minutes of the meeting dated January 20, 2026:  Approved as presented 

Kevin motioned, Donna seconded.  Passed: all in favor. 

Amendment notes (if any):  None

Notes / variances:  Watson Realty will verify whether pool reserve is $59.9K (requested by Kevin request) and what is included in the Retained Earnings (requested by Leslie).

Report accepted:  Yes                                    Leslie motioned to approve, Kevin seconded. Passed: all in favor.

Item 1:  Dowling Way Update – Phase 1 of project is slated to be approve shortly by City of Gainesville.  Next phase will require architectural plans for development to be submitted.  No clear timeline is available for the next phase.  The good news is that City of Gainesville did include our request for a division/fence between communities in the documentation and the developer stated that they are amenable to install a fence, however, this will be determined by the home builder (apparently, they have not yet named a builder).  Kevin shared great improvement in repairing solenoids along MRE’s parameter and northern property line for proper watering. Action item: Donna will reach out to Fred Shore to get an update from the developer’s perspective. 

Item 2: Sunshade for playground - Committee proposed 2 triangular shades measuring 12 x 12 x 18 feet.  Shades would be attached to poll and tennis fence.  Estimate cost is between $500 to $1000.  Motion: Donna motioned to approve installment, Leslie seconded.  1 in favor, 2 opposed.  Motion failed.  Action item: the Committee will send full proposal to board members within two weeks, and vote will be held during next Board Meeting (May 19)

Item 1: Additional Board member selection vote held.  Georg Thomas has joined the MRE board.  Approved 2 vs 1 vote.

Item 2: Check signature authorization - Watson Reality will continue to issue checks for normal monthly expenses that are within budget.  Any check from reserve funds will need to be approved by Board. Kevin Grundman, as President and Charles Balanis, as Treasurer will be added to bank accounts with signature authorization.    

Item 3: Potential liability – HUB International/Tower Hill insurance company confirmed to Kevin that a volunteer working on MRE is covered by our insurance while performing duties on MRE premises.  Board needs to be informed and approve of all the volunteer projects prior to initiation.  If an outside vendor is hired to assist in project completion, Watson Reality must be informed prior to work beginning on premises.  Action Item: Kevin will send the Board members document he read in the meeting.    

Item 4: Approved exterior change requests -

6217 NW 36 Dr – driveway replacement

3608 NW 61^st Lane – fence

6210 NW 34^th Dr – add room

3607 NW 61^st Place – re-roof

3615 NW 61^st Place – re-sod yard

3607 NW 61^st Place – tree removal

3624 NW 64^th Lane – screen room enclosure and install new front door

3607 NW 61^st Place – landscaping

6122 NW 36^th Terrace – re-roof

*** To obtain ACC approval for construction, improvements, additions, changes, alterations, submit a completed Request for Exterior Change form and send it to management.   

Item 1: Approval process for exterior change requests will be discussed and established at our next meeting to ensure that board complies with the Florida Statute Chapter 720.  

Item 2: Board agreed to discuss at next the meeting the potential risks/liability for MRE when hiring comp exempt vendors.    

Item 3: How should the board communicate with residents of MRE about important/urgent topics such as current water restrictions imposed by Alachua County.  Is our webpage sufficient?

Item 4: Swimming pool re-surfacing and the swimming pool maintenance company.  Action Item: Kevin has offered to get necessary quotes.

George Rafferty encouraged board to take steps to ensure that the front of the homes in MRE are maintained in line with standards of our community.  There are various properties that fall below the acceptable standard and negatively impact the appearance of the entire neighborhood.  Action Item: Watson Reality will send out a Spring Clean Up memo followed by a full inspection of MRE.  Letters will then be sent out to homes that do not meet community standards.  This list of homes will be shared with Board members.  We will discuss potential next steps beyond this initiative at our next board meeting, including who is on the ACC (Architectural Control Committee) and possible creation of Fining Committee. 

Joann Wilks expressed concern about fire risk at Four Creeks Reserve.  Action Item: Leslie will contact Gainesville Fire Rescue’s Risk Reduction Bureau and ask if it is possible to set up an inspection. 

I certify that these minutes are a true and accurate record of the above-referenced meeting.