MILE RUN EAST MASTER ASSOCIATION
Quarterly Meeting-July 11, 2023-6:30 PM.
Zoom Meeting
1. CALL MEETING TO ORDER
Bill Jordan called the meeting to order at 6:32pm
2. ROLL CALL - ESTABLISH QUORUM
Quorum established, Board members: Bill Jordan, Wilson Bell, Nathalie Fosse and Janet Phelps. Watson Representatives: Fran Pollard and Susan Reitnauer. Homeowners DeeDee Whitehead, Ron Peabody and Dale Pracht.
3. PROOF OF NOTICE OF MEETING OR SIGN OUT 7/9/23
4. READING AND APPROVAL OF MINUTES - 1/17/23
Bill motioned to approve January minutes, Nathalie seconded and all were in favor. April’s meeting was cancelled due to no quorum.
5. FINANCIALS/MANAGEMENT REPORTS UP THROUGH 6/30/23
Fran went over the financials, collections are good, small deficit in P&L after first deposit into reserves. 10 homes are delinquent HOA dues of the 225 homes. Ron asked about the Utilities and Trash overages which should balance out by the end of the year, Wilson suggested that we explore installing solar at the clubhouse to offset the utility expenses. Bill made a motion to approve the financials, Nathalie seconded and all in favor.
6. UNFINISHED BUSINESS
a. Vote Ron Peabody onto the board to fill existing vacancy
Bill motioned to add Ron Peabody to the board, Janet seconded and all in favor.
b. Rental discussion -Air B&B
Fran suggested that the minimum rental time for a home in Rosemont should be 6 months to proactively keep the rentals to a minimum. There are liability issues with Air B&B rentals as well as property upkeep and maintenance issues with rentals in general. Wilson made a motion to have the attorney draft a sample letter to all residents notifying that rentals less than 6 months will not be allowed. Nathalie seconded and all in favor.
7. COMPLETED BUSINESS
a. Clubhouse interior renovations – painting trim, interior doors, touch up walls and miscellaneous
b. Replace women’s bathroom toilet seat
c. Replace clock
d. Installed depth signs at pool
e. Purchase 50 additional pool keys
8. NEW BUSINESS
a. Pool repair and change in contractor discussion
Pool contractor not performing to standards, Fran spoke to him about the condition of the water not being clear enough, also old water was not being placed in tank instead being dumped on the ground. The contractor was let go and a new pool company has been hired. They will be adding a dechlorinator and a separator in the near future to bring the pool up to code. Pool ladder has been repaired. Mildew in the Ladies shower will be cleaned this week. Power wash is also needed.
9. OWNER COMMENTS Owner Dale asked about the Neighborhood Watch program, it was explained that this should be coordinated through the police department.
10. ADJOURNMENT - NEXT MEETING - Tuesday, October 17, 2023 6:30pm. Bill adjourned the meeting at 7:49 pm.
ACC: Homeowners shall obtain written approval from the ACC before construction of
any building, fence, wall, mailbox or other improvement or structure shall be commenced,
erected, placed, moved, or maintained upon the property, or before any addition to or
change or alterations to the exterior or the color thereof are made. The ACC shall
evaluate all such requests for harmony of external design, color, materials, and location
in relation to surrounding structures and environment and conformity with the design
concept of the community. Homeowners shall comply with all restrictive covenants and
keep their lots mowed and properly maintained and shall repair their dwelling unit and
other improvements, keeping the same in a condition comparable to the condition of such
residence and other improvements at the time of its initial construction, excepting only
normal wear and tear. The following requests are within the covenants and have been approved by the Board:
6228 NW 36th Terr Exterior change
3429 NW 63rd Pl Exterior change
To obtain ACC approval for construction, improvements, additions, changes alterations, submit a completed Request for Exterior Change form to the management
company.
Respectfully submitted,
Janet Phelps Secretary