MILE RUN EAST MASTER ASSOCIATION
Quarterly Meeting-July 15, 2025-6:30 PM.
Via Zoom & In Person at Clubhouse
1. CALL MEETING TO ORDER
Bill called the meeting to order at 6:31pm.
2. ROLL CALL - ESTABLISH QUORUM
Quorum established, Board Members present, Bill Jordan, Wilson Bell, Charlie Balanis and Janet Phelps. Fran and Susan represented Watson Association Management and homeowners in attendance: Sharon Balanis, Dwight and Liz McKey.
3. PROOF OF NOTICE OF MEETING SIGN OUT – 7-11-25
Signs were posted at the entrances on 7-11-25. The agenda was posted to the website on 7-12-25.
4. FINANCIALS / MANAGEMENT REPORTS THROUGH 6-30-25
Operating Account balance $36,865.52
Reserve Account balance $146,171.72
Deposit made into the reserves of $20,000.00 completed in July and will be reflected in the next bank statement. Nothing outstanding or unusual to report, pool maintenance was done; the Health Department inspected and requested that the grate be replaced, and some grouting be done. Perfect pools did the repairs. We have a contract for maintenance with Perfect Pools, and they are paid extra to handle repairs above regular maintenance.
Charley, the Board Treasurer asked to review monthly check reconciliation with invoices and receipts. Fran asked the Board if the Board wants to change the distribution to monthly. After Fran and Susan explained the payable process and bank reconciliation, Bill motioned to keep the financial reports distribution on a quarterly basis, Wilson seconded and all were in favor. The Financial reports will be available for public viewing at the Watson office monthly if Charley (or anyone) wants to view them monthly.
Bill made a motion to approve the financials as reported, Charley seconded and all were in favor.
5. UNFINISHED BUSINESS
a. Tree trimming discussion in conservation area -Fran will update.
A homeowner who lives next to the conservation area reported that there are trees that look like they are dying and should be inspected. An arborist from the City has inspected and reported back that there are some branches that are in poor condition but not high risk. Fran has provided a bid for tree trimming from Hoyer’s for $1175.00. Bill made a motion to wait on the tree trimming because of the arborist’s recommendation that they are not high risk. Wilson seconded and all were in favor.
b. Playground replacement -Fran will update.
The playground equipment company has been paid half down, and the installation is scheduled for late August. We will wait for the pad repair until after the playground is installed. Wilson requested that 2 patch kits be ordered once the install date is confirmed, so the pad can be repaired right after the equipment is in.
6. COMPLETED BUSINESS
a. HVAC replacement – complete
b. Tree removal around the clubhouse - complete
c. New contractor on irrigation repairs up and running – they have the master irrigation map.
d. Insurance renewed.
e. Maintenance replace bulbs and flood lights.
7. NEW BUSINESS
a. New Board Member volunteer – Donna Pitts to represent Vista Palms on Mile Run East Board. Bill made a motion to add Donna to the Board, Wilson seconded and all were in favor.
b. Management need Board direction
c. Clubhouse lawn needs fertilization – maybe diseased.
Fran recommended that Parker Pests give a bid on fertilization and pest control, Bill motioned to solicit a bid from Parker Pests, Wilson seconded and all were in favor.
d. Discussion of new development – Dowling Way
Homeowner Dwight McKey presented information regarding the new development. He reported that the City approved the plans for a 60-home community to be built between Alive Church and Vista Palms, Builder bids were sent out but there was no interest. The developer has increased the number of homes to 80. The expectation is that the 20 acres will be clear cut. A suggestion was made to petition the City to stop the development. We will add information to our website with the City contacts. Susan reported that Vista Palms wants to form a committee to oversee information gathering and petitioning and Sutters Landing is also interested in teaming up.
8. OWNER COMMENTS
No owner comments.
9. ADJOURNMENT Next meeting October 21st, 2025, for budget meeting
Bill adjourned the meeting at 7:26pm
ACC: Homeowners shall obtain written approval from the ACC before construction of
any building, fence, wall, mailbox or other improvement or structure shall be commenced,
erected, placed, moved, or maintained upon the property, or before any addition to or
change or alterations to the exterior or the color thereof are made. The ACC shall
evaluate all such requests for harmony of external design, color, materials, and location
in relation to surrounding structures and environment and conformity with the design
concept of the community. Homeowners shall comply with all restrictive covenants and
keep their lots mowed and properly maintained and shall repair their dwelling unit and
other improvements, keeping the same in a condition comparable to the condition of such
residence and other improvements at the time of its initial construction, excepting only
normal wear and tear. The following requests are within the covenants and have been approved by the Board:
3655 NW 64th fence replacement
3661 NW 64th exterior painting
6029 NW 36th window replacement
3647 NW 60th roof replacement
6110 NW 35th Gutters
3437 NW 62nd tree removal
6220 NW 36th roof replacement
3455 NW 62nd screen room
3631 NW 60th roof replacement
3625 NW 60th roof replacement
3639 NW 60th roof replacement
6126 NW 36th roof replacement
6033 NW 36th roof replacement
To obtain ACC approval for construction, improvements, additions, changes alterations, submit a completed Request for Exterior Change form to the management
company.
Respectfully submitted,
Janet Phelps Secretary