Mile Run East Master Homeowners Association

Location:  Live at Rosemont Clubhouse and via Zoom

Meeting type:   Regular board meeting     X Special meeting     Emergency meeting  

Quorum established:   X Yes     No     (number of total members present)

Others present (homeowners, management, guests):  Wilson & Nancy Bell, Fred Gruen, George Rafferty, Sharon Balanis, Fred & Sandra Edelson, Bill Dean, Lindsay Gamble, Watson Management Team: Fran, Susan, Christine and Taryn.

Minutes of the meeting dated: May 19, 2026

X Approved as presented     Approved as amended      Tabled  

 Amendment notes (if any):  N/A

Report Dated 5/31/26

Notes / variances:  type here

Report accepted:   X Yes     No

Motion to approve Georg, Kevin seconded.  All in favor.

Deposit to Reserve funds of $20,386.50 will be made on 6/26/26.   

1. 6/8        6237 NW 36 Terrace    Landscaping   Motion to approve w/o Crinum bed by Kevin.Not seconded. Motion to approve as is Leslie, Georg seconds, Charles aligned.Kevin dissents.Result: Approved.
2.  5/28     6036 NW 36^th Drive      Request to approve already installed non shadow box fence                                                                                   Motion to not approve as is and require owner to change to shadow box fence by Leslie, Kevin seconds.  All aligned.  Result:  Not Approved
3.  6/1       6136 NW 36^th Drive      Paint Door Black  Motion to approve Kevin, Leslie seconded.All aligned.Result:Approved
4. 6/2        6217 NW 36^th Drive      Patio Backyard Metal Shade   Charles motions not to approve, Leslie seconds.All agree.Result: Not Approved Resident may re-submit proposal in line with community architectural shingle design and submit required permits for reconsideration of the board. 
5. 6/5        6032 NW 36^th Terrace  Tree Removal & Plant New One    Motion to approve with replacement tree detail incorporated by Leslie, Charles seconds.All aligned.Result:Approved
6.  5/20     6241 NW 35^th St              Fence Installation   Motion to approve Kevin, Leslie seconds.All aligned.Result:Approved
7.  6/15     3624 NW 6^th Street        Paint House   Motion to approve Leslie, Kevin seconds.All aligned.Result:Approved
8.  6/26     3438 NW 63^rd Pl             Install New Garage Door   Kevin motions not to approve.No second.Motion to approve by Georg, Leslie seconds.Charles approves.Kevin dissents.Result:Approved

Item 1: Sunshade was already installed prior to meeting.  Charles mentioned as a precaution that playground manufacturer recommended nothing to be attached to playground structure.  Georg motioned to be reimbursed $130.00 for cost of material, Charles seconds.  All aligned.  Result: payment approved.  

Item 2:  Recent increase in retained earnings inquiry made by Leslie will be addressed at next meeting as accountant out of country.  Watson responsible. 

Item 3:  Board certification training requirements.  All board members are in compliance.  Georg to share certificate of completion upon receipt. 

Item 4:  Use of Opening Balance Equity terminology on Balance Sheet will be corrected as per Joseph Susi, CPA.  Watson is responsible for follow up to assure this happens. 

Item 5:  Liability concern to community if Board member is injured while volunteering on community grounds.  Fran already called lawyer for consultation and is waiting for him to get back to her.  Fran is responsible for bringing a recommendation to next meeting.         

Item 6:  Update by Watson on their Walk Thru.  Watson’s printed report shared at meeting was unclear and confusing.  Watson is responsible for sending the corrected report via email to Board Members at earliest convenience and be prepared to present an updated document on what has happened for non-compliant residences since the initial walk thru.

Item 7:  Further discussion on creation of a “fining” committee postponed to next meeting after Board reviews updated Watson Walk Thru report.  The discussion includes commentary and review of George Rafferty’s flow chart diagram shared in our previous meeting.

Item 8:  Pool -  good news, adult and kiddie pools will be re-opening June 26. The pool closure was in the face of various challenges (initially the pump motor broke, then pump failed, pool filters were dirty, various leaks were identified and lastly water flow meter is not working properly).  All have been successfully repaired or replaced except for the flow meter.  Kevin will reach out to Alachua County Health Dept to ask for a 30 day waiver to install new flow meter.  Georg recommended that Kevin, Charles and himself replace flow meter.    Charles motioned that the Board purchase and replace meter. Kevin seconds.  All aligned. Result:  Approved.  

Item 9:  Pool lights  - three lights are burnt out.  Pool will temporarily close at dusk until lights are replaced.  The sign at pool will be changed to communicate this.  Georg motioned for him to take one of the broken pool lights to investigate whether it can be replaced by Board members.  Kevin seconds, all member aligned.  Result:  Approved.  Board will revise quotes received from suppliers and Georg/Charles & Kevin will present repair options at next meeting to decide how to proceed. 

Item 1:  Pond drainage was checked by Mr. Gruen.  It looks fine for now; the water is flowing despite some

Item 2:  Lawsuit update – Watson confirmed that case has been closed.

Item 3:  The Board discussed and aligned with the following guidelines for future meetings: target meetings last no longer than one hour and fifteen minutes, especially now that we are meeting monthly.  Residents are permitted 3-minute maximum comment time per resident, per agenda item.  Request is made that the residents’ comments not be repetitive. 

Item 4:  Treasurer had requested Watson to send him specific invoices so that he can match them with disbursed checks.  Charles had shared tables with request via email prior to our meeting.  Watson invited Charles to visit their office to review invoices.  At this stage Watson doesn’t have capability to share the invoices otherwise.  Mrs. Balanis kindly offered to visit the Watson office for copies of the invoices requested by Treasurer. 

Item 5:  Kevin offered to continue process to get signature authorization with bank for himself and Charles.

Item 6:  Kevin asked to verify and confirm pool resurface amount in Balance Sheet and share a "Transaction Detail by Account" printout for each line item in our 2025 operating budget.  Watson to share this report with Kevin directly at earliest convenience. 

Item 7: Leslie requested that Watson include the year-to-date delinquent report for review in next meeting. Responsible: Watson.   

Summary of homeowner comments (no motions may be made during open forum):

Mr. Rafferty recommends that board consider incorporating additional lawyer fees into the budget moving forward, especially if board approves “fining” committee.                                                                                                 

Mrs. Wilson mentioned that the community original lawn layouts were wonderful, however, with time passing we should adapt to new gardening trends and be open to landscaping that is attractive and/or environmentally friendly.   

I certify that these minutes are a true and accurate record of the above-referenced meeting.