https://storage1.colony1.net/11066/Content/Budget%20Meeting%2010-21-25.pdf
MILE RUN EAST MASTER ASSOCIATION
Quarterly Meeting-October 21, 2025-6:30 PM.
Via Zoom & In Person at Clubhouse
1. CALL MEETING TO ORDER
Bill called the meeting to order at 6:30pm.
ROLL CALL - ESTABLISH QUORUM
Quorum established, Board Members present, Bill Jordan, Wilson Bell, Charlie Balanis, Donna Pitts and Janet Phelps. Fran and Susan represented Watson Association Management and homeowners in attendance: Sharon Balanis, Ron Peabody and Leslie Rush.
PROOF OF NOTICE OF MEETING SIGN OUT – 10-16-25.
Signs were posted at the entrances on 10-16-25. The agenda was posted to the website on 10-18-25.
2. READING AND APPROVAL OF THE JULY 15 MINUTES
Bill motioned to approve the minutes as written, Wilson seconded and all were in favor.
3. FINANCIALS / MANAGEMENT REPORTS THROUGH 9-30-25
Operating Account balance $14,239.45
Reserve Account balance $149,588.74
There will be 1 more deposit into the reserves at the end of the year.
Bill made a motion to approve the financials as reported, Donna seconded and all were in favor.
4.COMMITTEE REPORTS
Dowling Way Committee – Speaker Leslie Rush reported that a committee has been formed to oversee the progress of the Dowling Way neighborhood development. Housing for the development is now expected to have 79 2-story houses, which she estimates will add 316 residents and 150 – 200 more vehicles using NW 37th. The Rosemont homeowners on that side of the new development will have the largest impact considering the 2-story homes will have a 10 foot offset. Privacy will be a factor. Leslie received an email back from her inquiry to the developer Kimlee Horn stating that they are not planning a perimeter between Rosemont and Dowling Way. Leslie noted that the drawings have not been approved by the city. Leslie, Wilson and Donna will be meeting with the City of Gainesville Planning Department on Thursday 10-23-25, and they will report back. The committee will ask for tress to be left standing as a perimeter or at least bushes added to make a border.
5. COMPLETED BUSINESS
a. Playground
Playground is installed; the surface is in progress.
b. Clubhouse lawn to be fertilized.
Clubhouse lawn has been fertilized.
c. Tree trimming and removal from conservation area denied in previous meeting.
6. UNFINISHED BUSINESS
a. Repairs to the playground mat in process
Work continues on the surface, expected to be complete by Halloween.
b. Continued discussion of the treasurer’s requests.
Charley contacted Fran or more information on the checks being written to individuals, Fran explained that those people are independent contractors working for Watson in a janitorial capacity and office staff that are asked by the Board to provide additional documents, such as the treasurer’s requests. Charley will email Fran directly with any questions he has regarding the bank reconciliations.
7. NEW BUSINESS
a. Review and Approval of 2026 Budget
Watson is moving to a new accounting program that will include on-line payments for the HOA dues, Fran asked if the Board will still want to provide coupon books to homeowners, the new accounting program is intended to move away from coupons and we can avoid the cost of printing and mailing the books. Bill motioned to order 50 coupon books to have available for homeowners on an as needed basis. Wilson seconded and all were in favor. Watson will not mail out coupon books at the end of December. There will be a letter introducing the new website and pay online method.
There will be no increase in management fees for 2026.
Pool company is closing; Fran is in the process of getting bids for a pool contract.
Bill motioned to approve the proposed budget as is. Wilson seconded and all were in favor.
8. OWNER COMMENTS
Ms Balanis asked about the possibility of neighborhood parties or get-togethers and if there are funds in the budget for party supplies. Fran said that the Board could vote to allocate funds for activities.
9. NEXT MEETING
January 20, 2026 Annual Meeting at 6:30 pm
Elections will be held at the Annual meeting. Fran asked what the Board’s plans are to stay on or retire, at the time of the discussion:
Bill volunteered to stay on the board in a new position.
Wilson expects to retire
Donna plans on remaining on the board
Charley plans on remaining on the board
Janet will retire
10. ADJOURNMENT
Bill adjourned the meeting at 7:30pm
ACC: Homeowners shall obtain written approval from the ACC before construction of
any building, fence, wall, mailbox or other improvement or structure shall be commenced,
erected, placed, moved, or maintained upon the property, or before any addition to or
change or alterations to the exterior or the color thereof are made. The ACC shall
evaluate all such requests for harmony of external design, color, materials, and location
in relation to surrounding structures and environment and conformity with the design
concept of the community. Homeowners shall comply with all restrictive covenants and
keep their lots mowed and properly maintained and shall repair their dwelling unit and
other improvements, keeping the same in a condition comparable to the condition of such
residence and other improvements at the time of its initial construction, excepting only
normal wear and tear. The following requests are within the covenants and have been approved by the Board:
3739 NW 62nd Place Roof
6107 NW 36th Roof
6115 NW 34th Terr Roof
3449 NW 61st Place Roof
3405 NW 62nd Roof
6323 NW 35th Solar
3559 NW 63rd Place Exterior
To obtain ACC approval for construction, improvements, additions, changes alterations, submit a completed Request for Exterior Change form to the management
company.
Respectfully submitted,
Janet Phelps Secretary